Receptionist/Executive Coordinator - Dallas

The Receptionist/Executive Coordinator performs professional level service. The position requires considerable knowledge of computers and computer software such as Adobe, Word, Excel and Outlook. This individual is responsible for providing administrative service to the Executive and Accounting teams as needed, and will also be asked to perform general office support tasks when necessary. These responsibilities and tasks will be coordinated with and supervised by the VP of Finance.

ESSENTIAL FUNCTIONS

Average Percent of Time
70% • Oversee and support all administrative duties in the office and ensure that office is operating smoothly 20% • Process daily accounting tasks as required
10% • Keep clean and maintain common areas of the building

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly
  • Schedule names of visitors for on-screen display with Marketing App
  • Manage janitorial and other building maintenance functions
  • Replenish supplies for office including stocking restrooms and break room
  • Receive, sort and distribute daily mail/deliveries
  • Order office supplies, Costco Orders, and keep inventory of stock
  • Schedule meetings and conference rooms and set up rooms for meetings
  • Keep updated records of office expenses and costs
  • Develop Office Policies and Procedures and ensure they are implemented
  • Handle New Hire Process
  • Manage Security and Key Fobs
  • Manage Office Phones Troubleshooting and Programming
  • Manger IT problem solving and company assets
  • Mange tracking of company assets
  • Assist in maintaining Company Culture
  • Planning and executing events
  • Perform other clerical duties such as filing, photocopying, transcribing, and faxing
  • Ability to access and accurately input information online software (SAGE Experience a plus)
  • Ability to accurately work under pressure in meeting deadlines
  • Must have excellent organizational skills
  • Must be proficient with Excel, Word and Outlook applications

SKILLS REQUIRED

  • Basic Internet Seraches
  • Avaya Phone System
  • Microsoft Office Suite

EXPERIENCE REQUIRED

  • 0-3 Years

POSITION TYPE

  • Full Time

Location:  621 E. State Hwy 121 Suite 400, Coppell, TX 75019

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